Grade: 15

SALARY: $54,340 – $85,150

POSITION TITLE: Asset Removal Administrator

DEPARTMENT: Budget & Finance

REPORTS TO: Director, Budget & Finance

POSITION SUMMARY

The Asset Removal Administrator is a civilian position responsible for administering and coordinating the St. Louis Metropolitan Police Department’s Asset Removal Unit.

The position manages the documentation, tracking, financial reconciliation, reporting, and disposition of assets seized for potential forfeiture and serves as a liaison between department personnel, prosecutors, courts, federal agencies, financial personnel, and other governmental entities.

Working within the Budget and Finance Unit, the Asset Removal Administrator serves as the primary administrative and financial point of contact for Asset Removal matters. The position assists with departmental budgeting, financial reporting, account reconciliation, procurement, invoice processing, contract monitoring, grant tracking, audit preparation, and other Budget and Finance functions.

The position requires a high degree of accuracy, organization, confidentiality, independent judgment, and accountability when handling sensitive law-enforcement and financial information.

FUNCTIONS OF THE JOB

Asset Removal Administration

• Receive, review, organize, and maintain documentation relating to seized and asset forfeiture cases.
• Establish and maintain accurate electronic and physical case files for assets submitted for forfeiture.
• Assists sworn personnel with the seizure of assets.
• Review forfeiture documentation for accuracy and completeness and obtain missing information when necessary.
• Track forfeiture cases from initial seizure through final disposition.

• Maintain accurate records of seized currency, vehicles, property, and other assets.
• Monitor filing requirements, deadlines, court proceedings, forfeiture actions, and required submissions.
• Maintain appropriate documentation and audit trails for all forfeiture-related activity.
• Prepare correspondence, forms, reports, and other documentation associated with forfeiture proceedings.
• Respond to authorized inquiries regarding the status of forfeiture cases.
• Testify in court as to the information obtained during the forfeiture investigation
• Track deposits, distributions, expenditures, reimbursements, and other transactions associated with forfeiture funds.
• Reconcile forfeiture records with departmental and governmental financial records.
• Prepare financial summaries and reports regarding forfeiture funds and activity.
• Assist with internal and external audits involving forfeiture funds and seized property.
• Process and monitor federal and state forfeiture matters in accordance with applicable requirements.
• Prepare and submit administrative documentation associated with federal equitable-sharing and other authorized forfeiture programs.
• Monitor required filings, certifications, reports, and deadlines.
• Communicate with prosecuting attorneys, courts, investigators, and other authorized personnel concerning forfeiture matters.
• Track court orders affecting seized and forfeited assets.
• Coordinate the release, transfer, return, sale, or other authorized disposition of property after receiving appropriate legal authorization.
• Coordinate with the department’s Property/Evidence Unit regarding assets subject to forfeiture.

KNOWLEDGE, SKILLS, AND ABILITIES

The successful candidate should possess:

• Knowledge of administrative recordkeeping and case-management practices.
• Knowledge of basic accounting, budgeting, reconciliation, and financial-control principles.
• Ability to interpret and apply policies, procedures, regulations, court orders, and administrative requirements.
• Ability to maintain detailed and accurate financial and case records.
• Ability to research and reconcile financial discrepancies.
• Ability to manage multiple cases, projects, deadlines, and priorities.
• Ability to prepare clear and accurate financial reports, spreadsheets, and professional correspondence.
• Ability to work effectively with law-enforcement personnel, attorneys, courts, auditors, governmental agencies, vendors, and department management.

• Proficiency with Microsoft Excel, Word, Outlook, databases, and financial-management systems.
• Ability to exercise discretion and maintain confidentiality.
• Ability to work independently with limited supervision while maintaining accuracy and accountability.

QUALIFICATION REQUIREMENTS

• Must possess a valid driver’s license

Knowledge:

• Bachelor’s degree from an accredited college or university in Accounting, Finance, Business Administration, Public Administration, or a closely related field.

Experience: 

• Two or more years of progressively responsible experience in one or more of the following areas:
  • Asset forfeiture;
  • Law-enforcement administration;
  • Accounting or finance;
  • Budget administration;
  • Auditing;
  • Legal case management;
  • Property/evidence management; or
  • A closely related field.

Working Environment:

• Normal office environment with attending outside functions when required.

Machines, Tools, Equipment and Work Aids: 

• Personal Computer
• Telephone
• Cell Phone
• Copier/Fax Machine
• Vehicle

PHYSICAL/VISUAL ACTIVITIES OR DEMANDS

While performing the duties of this job, the employee is regularly required to sit, reach, grasp, talk, and hear.

This position requires clarity of vision at 20 inches or less and the ability to bring objects into sharp focus, while reading from a computer screen.

The job has light physical demand (primarily sedentary) requiring the employee to exert negligible force frequently to lift, carry, push, pull or otherwise move objects in the normal course of routine office activities.

The St. Louis Metropolitan Police Department is an Equal Opportunity Employer.

The job description does not necessarily contain all of the actual or essential duties of this position.  All job offers are contingent upon passing a medical evaluation/drug screen, psychological exam, and criminal background check.

Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws.  

“Commonly associated” is not intended to mean always or only. There are different experiences that suggest other ways or circumstances where reasonable changes or accommodations are appropriate.