GRADE: 15

SALARY: $54,340 – $85,150

POSITION TITLE: MCSAP Grant Administrator       

DEPARTMENT: Traffic Safety

REPORTS TO: Traffic Safety Commander

POSITION SUMMARY

The Motor Carrier Safety Assistance Program (MCSAP) Grant Administrator is a civilian position responsible for performing the administrative, reporting and auditing requirements of the MCSAP Grant Unit.

This position is responsible for managing all aspects of pre-award and post-award management of the MCSAP Grant.  Responsibilities include the development of grant application packages, preparing budgets and managing grant and contact data.  This position will also work collaboratively with external grantees and funding sources as well as internal stakeholders. 

Working within the Traffic Safety Division, the MCSAP Grant Administrator serves as the primary administrative and financial point of contact for MCSAP Grant matters. The position assists with budgeting, financial reporting, enforcement activity reporting, procurement, invoice processing, contract monitoring, grant tracking, audit preparation, and review / approval of reimbursement vouchers.

The position requires an in-depth knowledge of grant administration procedures, strong organizational skills and excellent communication and customer service skills.

FUNCTIONS OF THE JOB

Essential Functions

• Manage the end-to-end grant application process, including reviewing grant guidelines, preparing and submitting applications, and tracking progress and outcomes.
• Coordinate with internal and external resources to gather the necessary information for grant proposals, ensuring alignment with program goals and objectives.
• Collaborate with Budget and Finance staff to develop budget and finance reports for grant applications and reporting requirements.
• Maintain an organized and up-to-date grants calendar, tracking deadlines, reporting requirements and deliverables.
• Monitor grant funds and expenditures, ensuring compliance with funding guidelines and regulations.
• Prepare and submit timely and accurate grant reports, including progress reports, financial reports, and final reports.
• Serve as the primary point of contact for grant-related inquiries from funders, applicants and internal staff.
• Assist in the evaluation and improvement of grant processes, proving recommendations for increased efficiency and effectiveness.
• Prepare correspondence, forms, reports, and other documentation associated with grant reporting.
• Track, monitor and report on funding on current and new grants received.
• Respond to federal and state audits related to grant awards.
• Prepare requisitions for purchase of vehicles and equipment funded through the grant.
• Monitor Title IV compliance and renewal in conjunction with the Legal Division.
• Process and monitor federal and state forfeiture matters in accordance with applicable requirements.
• Prepare and submit administrative documentation associated with federal equitable-sharing and other authorized forfeiture programs.
• Monitor required filings, certifications, reports, and deadlines.
• Review and provide preliminary approval for grant reimbursement vouchers.

QUALIFICATION REQUIREMENTS

•           Must possess a valid driver’s license

Knowledge:

• Five or more years of progressively responsible experience in one or more of the following areas:
  • Law-enforcement administration.
  • Accounting or finance.
  • Budget administration.
  • Auditing.
  • Grant Application processes
  • A closely related field.

Experience: 

• Bachelor’s degree from an accredited college or university in Accounting, Finance, Business Administration, Public Administration, or a closely related field.

Skills and Abilities:

• Experience with grant management software and databases.
• Knowledge of grant application processes, guidelines, and reporting requirements.
• Knowledge of federal, state, and local grant regulations.
• Knowledge of federal, state, and local commercial vehicle regulations.
• Knowledge of administrative recordkeeping and case-management practices.
• Knowledge of basic accounting, budgeting, reconciliation, and financial-control principles.
• Ability to interpret and apply policies, procedures, regulations, and administrative requirements.
• Ability to maintain detailed and accurate financial and case records.
• Ability to research and reconcile financial discrepancies.
• Ability to manage multiple cases, projects, deadlines, and priorities.
• Ability to prepare clear and accurate financial reports, spreadsheets, and professional correspondence.
• Ability to work effectively with law-enforcement personnel, auditors, governmental agencies, vendors, and department management.
• Strong analytical and problem-solving skills.
• Detail oriented with strong organization skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Excel, Word, Outlook, databases, and financial-management systems.
• Ability to exercise discretion and maintain confidentiality.

• Ability to work independently with limited supervision while maintaining accuracy and accountability.
• Proven track record of successfully managing large grants.

Working Environment:

• Normal office environment with attending outside functions when required.

Machines, Tools, Equipment and Work Aids: 

• Personal Computer
• Telephone
• Cell Phone
• Copier/Fax Machine
• Vehicle

PHYSICAL/VISUAL ACTIVITIES OR DEMANDS

While performing the duties of this job, the employee is regularly required to sit, reach, grasp, talk, and hear.

This position requires clarity of vision at 20 inches or less and the ability to bring objects into sharp focus, while reading from a computer screen.

The job has light physical demand (primarily sedentary) requiring the employee to exert negligible force frequently to lift, carry, push, pull or otherwise move objects in the normal course of routine office activities.

The St. Louis Metropolitan Police Department is an Equal Opportunity Employer.

The job description does not necessarily contain all of the actual or essential duties of this position.  All job offers are contingent upon passing a medical evaluation/drug screen, psychological exam, and criminal background check.

Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws.  

“Commonly associated” is not intended to mean always or only. There are different experiences that suggest other ways or circumstances where reasonable changes or accommodations are appropriate.