GRADE: 17

SALARY: $68,796 – $107,848

POSITION TITLE: Sunshine Law Administrator

DEPARTMENT: Sunshine Law Unit

REPORTS TO: Legal Compliance Director

Position Summary

Incumbent is responsible for overseeing the Police Department’s compliance with the Missouri Sunshine Law including developing workflows, policies and procedures and employee training for staff in the Sunshine Law Unit and Records Division.

FUNCTIONS OF THE JOB

Essential Functions

• Manage a staff of 19 employees in supervisory, administrative and support service activities to ensure workflows are compliant with the Missouri Sunshine Law.
• Handle HR functions including, hiring, discipline, time-reporting, performance reviews.
• Initiate hiring process, interview applicants and recommend hires, transfers and promotions.
• Advise staff on proper analysis and interpretation of Sunshine Law in accordance with the statute and department policy.
• Handle media sensitive sunshine requests and coordinate with various internal departments on appropriate responses.
• Communicate with command staff, legal and public information on sensitive requests.
• Stay apprised of statutory changes and relevant case law updates to keep staff current on legal changes that effect processing standards.
• Plan, organize, assign and direct the workflow of the Sunshine Law Unit and Records Division
• Evaluate operations, goals and objectives and make recommendations.
• Ensure compliance with REJIS/MULES certification guidelines.
• Ensure maintenance of police records are in compliance with Records Retention Schedule
• Investigate and draft responses to grievances filed with the Attorney General’s Office (Sunshine Law Complaints).
• Correspond with various divisions within the police department to gather responsive records.
• Coordinate with Legal Compliance Director to resolve Sunshine Law complaints and statutory interpretation issues.

QUALIFICATION REQUIREMENTS

• Bachelor’s degree in criminal justice, public administration, political science or closely related field OR equivalent combination of education and relevant experience.
• Experience in the Missouri Sunshine Law 610.100 RSMo.  Previous law enforcement experience preferred. 
• Experience in conflict and resolution management.

Knowledge, Skills, and Abilities:

• Ability to manage subordinates in a professional manner.
• Ability to make executive decisions
• Ability to address confrontational issues.
• Ability to assess employee productivity/morale and provide incentives.
• Ability to communicate concerns to his/her superior.
• Ability to manage multiple tasks simultaneously.
• Ability to work collaboratively with internal staff and Legal Division.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong organizational skills and attention to detail, with ability to manage processes of Sunshine Law requests and the release of police records
• Knowledge of records management and reporting writing systems and microfilm records.  
• Strong written and verbal communication skills including preparing records and reports, correspondence and summaries.
• Human Interaction: Requires the ability to influence, train and monitor other clerical staff in favor of a desired outcome. Requires the ability to act as a lead person or train others in the use of computer operations and software applications.
• Equipment, Machinery, Tools and Materials Use: Requires the ability to operate, maneuver and/or provide simple but continuous adjustment on equipment, machinery and tools such as a telephone, typewriter, personal computer, computer terminal, calculator, copier, fax, and scanner and/or materials used in performing essential functions.
• Verbal Aptitude: Requires the ability to utilize a wide variety of reference and descriptive data and information such as ordinances, codes, requisitions, receipts, invoices, billing statements, transaction forms, worksheets, waivers, forms and purchase orders. 
• Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; calculate decimals and percentages.
• Functional Reasoning: Requires the ability to apply principles of influence systems such as leading, training, and coordinating. Ability to exercise independent judgment to apply facts and principles for developing approaches and techniques to problem resolution.
• Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory, judgmental and/or subjective criteria, as opposed to criteria that are clearly measurable or verifiable.
• Environmental Factors: Work is normally performed in an office environment under generally safe and comfortable conditions where exposure to irate individuals poses a very limited risk of injury.
• Physical Requirements: Requires the ability to exert light physical effort, typically involving some combination of lifting and carrying objects of light weight, five (5) to ten (10) pounds, such as file boxes, mail crates and packages. Requires the ability to stoop, kneel and bend in order to perform filing duties. Tasks may involve extended periods of time at a keyboard or workstation.
• Sensory Requirements: Requires the ability to recognize and identify individual characteristics of sounds such as that associated with answering the telephone.
• Data Utilization: Requires the ability to perform basic level of data analysis including the ability to review, classify, categorize, prioritize and/or reference data, statutes and/or guidelines and/or group, rank, investigate and diagnose. Requires discretion in determining and referencing such to established standards to recognize interactive effects and relationships.

Working Environment:

• Normal office environment with attending outside functions when required.

Machines, Tools, Equipment and Work Aids: 

• Personal Computer
• Telephone
• Cell Phone
• Copier/Fax Machine

PHYSICAL/VISUAL ACTIVITIES OR DEMANDS

While performing the duties of this job, the employee is regularly required to sit, reach, grasp, talk, and hear.

This position requires clarity of vision at 20 inches or less and the ability to bring objects into sharp focus, while reading from a computer screen.

The job has light physical demand (primarily sedentary) requiring the employee to exert negligible force frequently to lift, carry, push, pull or otherwise move objects in the normal course of routine office activities.

The St. Louis Metropolitan Police Department is an Equal Opportunity Employer.

The job description does not necessarily contain all of the actual or essential duties of this position.  All job offers are contingent upon passing a medical evaluation/drug screen and criminal background check.

Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws.  

“Commonly associated” is not intended to mean always or only. There are different experiences that suggest other ways or circumstances where reasonable changes or accommodations are appropriate.